Highlight Rows with Dates using Conditional Formatting in Excel

Excel is a spreadsheet program from Microsoft that yous can utilise for different purposes, similar creating a budget program, income and expenditure records, etc. While creating data in an Excel spreadsheet, there might be cases when yous need to highlight the rows with dates less than a specific date. In this post, nosotros will run into how to highlight rows with dates before today or a specific date in Microsoft Excel.

Highlight Rows with Dates using Conditional Formatting in Excel

We volition show you the following two methods to highlight the rows with dates earlier than today'due south date or a specific engagement:

1. Past using the Today() part.
2. Without using the Today() function.

ane] Highlight rows with dates earlier than today's date by using the Today() office

The Today() function represents the current appointment in Microsoft Excel. If you type the =Today() part in any jail cell and press Enter, Excel will bear witness you the electric current date. Therefore, this method is used to highlight the rows with dates earlier than the current engagement. At the fourth dimension I was writing the commodity, the current appointment was eleven November 2022.

The instructions for the aforementioned are listed below:

1. Launch Microsoft Excel.
2. Select the entire range of columns forth with the rows.
3. Apply Provisional Formatting to the selected range of rows and columns.
4. Click OK.

Let'due south see the higher up steps in detail.

1] Launch Microsoft Excel and create a new spreadsheet or open the existing one.

2] At present, select the range of rows and columns for highlighting the dates (see the screenshot below).

3] Now, yous take to create a new dominion via Provisional Formatting to highlight the rows with dates before today's appointment. For this, click on the Home tab and then become to "Conditional Formatting > New Dominion." Now, select the Use a formula to determine which cells to format choice.

iv] Click within the box and and so select the date in the kickoff row. You will see that Excel automatically detects and fills its location inside the box.

As y'all can see in the higher up screenshot, the formula that appeared in the box after selecting the date in the offset row is =$B$i. This formula indicates the position of the date on the spreadsheet, i.due east., the first row of cavalcade B. The $ sign in the formula indicates that row 1 and column B are locked. Since we are going to highlight the dates in dissimilar rows only in the aforementioned cavalcade, we need to lock simply the column and not the row. Therefore, delete the $ sign before 1 in the formula. The formula volition then become =$B1.

5] Now, blazon <Today() after the formula =$B1. When you employ the Today() function, Excel will automatically determine the current date and compare the data appropriately. The complete formula should look similar this:

=$B1<Today()

Later that, click on the Format button and select your favorite color for highlighting the rows. Y'all will notice this option under the Fill tab. Yous can also select the Font style and border styles for the highlighted rows. When you are washed, click OK. Yous will see your formatting mode in the Preview section.

6] Click OK in the New Formatting Dominion window to apply the conditional formatting to the selected rows and columns. This volition highlight the rows with dates before today'due south date.

2] Highlight rows with dates before than today's date or a specific date without using the Today() function

You can use this method to highlight the rows with dates before today's date or a specific engagement. We have listed the instructions below:

1. Launch Microsoft Excel and open your document in it.
2. Write the reference date in a split up cell.
3. Select the rows and columns.
4. Apply the conditional formatting.
5. Click OK.

Let's see these steps in detail.

1] Launch Microsoft Excel and open up your document in it.

2] To highlight rows before than a specific date, yous take to write a reference date for comparison in a separate jail cell. In the below screenshot, I accept written the reference date 10 October 2022 because I desire to highlight dates earlier this engagement.

iii] Now, select the rows and columns and go to "Habitation > Conditional Formatting > New Rule." Subsequently that, select Use a formula to determine which cells to format. Now, click inside the box under the Edit the Rule Description department and select the cell containing the date in the first row. After that, Excel will automatically fill the cell location. You lot accept to delete the $ sign as you have washed before. Now, instead of typing the =Today() formula, y'all have to type only less than symbol then select the cell containing the reference date (see the beneath screenshot).

four] Now, click on the Format button and apply to format the rows and columns as you lot have done before. When you are done, click on the OK button. Excel will evidence yous the results by highlighting the rows earlier the reference date.

This is all about how you can highlight the rows with dates earlier than today's date or a specific date in Excel.

How do I autofill dates in Excel?

The AutoFill feature in Microsoft Excel lets you make full days, information, and numeric serial easily. Simply type a date in a jail cell and elevate it down. Afterward that, Excel will fill the dates in increasing guild automatically.

If you want to fill the dates with a sure gap betwixt them, permit's say odd dates in a month, yous have to type two consecutive odd dates in the ii consecutive rows of a column. Now, select both the cells and drag them down. This volition fill the cells with odd dates.

How do y'all highlight dates older than today in Excel?

You can highlight the dates older than today or a specific engagement in Excel with and without using the Today() role. We have explained both of these methods in detail above in this article.

Hope this helps.

Read next: How to create and run Macros in Microsoft Excel.

Source: https://www.thewindowsclub.com/highlight-rows-with-dates-using-conditional-formatting-in-excel

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